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Senior Events Specialist

Regal Rexnord • Full-time • Milwaukee, Wisconsin, United States • 3w ago

Position Details

Title: Senior Events Specialist

Type: Job

Class: Full-time

Date: 7/16/2025

Region: Southeast Wisconsin

City, State: Milwaukee, WI

Summary:

Regal Rexnord is looking for a Senior Events Specialist to join our Global Events Team at our corporate headquarters in Milwaukee, WI. The successful candidate will help lead the planning and execution of high impact meetings, conferences and customer experiences. This role requires a seasoned professional with a strong background in meeting & event planning, communication, vendor management, budgeting and customer centric mindset. This ideal candidate is detail-oriented, highly organized, solutions focused, and thrives in a fast-paced environment.

Responsibilities:

Develop event plans, timelines and schedules
Lead end-to-end planning and execution of Conferences, Customer Experiences, Leadership Meetings, and Special Events (in-person, virtual, and hybrid).
Collaborate with cross-functional teams to define event objectives, target audiences, messaging and branding to execute successful events.
Develop and manage event budgets, ensuring cost-effective solutions and accurate financial reporting.
Source, negotiate, and manage contracts with venues, hotels, caterers, A/V providers, and other vendors.
Lead attendee Journey from registration portals and travel logistics to on-site flow.
Manage event timelines, production schedules, and staffing plans.
Ensure compliance with health, safety, and accessibility standards.
Mentor and support junior event staff or coordinators as needed.

Requirements:

Project Management: Strong attention to detail and ability to manage complex timelines and multitask across simultaneous events.
Project Management experience leading cross-functional teams
Budgeting & Negotiation: Managing vendor contracts and staying within budget
Marketing Coordination: Collaborating with marketing and creative team for event messaging/branding.
Exceptional problem-solving abilities, strong communication skills and commitment to continuous improvement.
Anticipate challenges; handing real time challenges on-site
Comfortable working independently and collaboratively.
Technical Proficiency: Familiar with event management software (Cvent, Eventbrite); Understanding of AV equipment and requirements for meetings and production.
Continuous Innovation: Pilot emerging AI tools to automate scheduling, generate creative concepts and optimize spend

Minimum Qualifications

Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.
5-6 years of experience in corporate event planning, with at least 1 year in a senior or lead role.
Proven track record of managing large-scale events with 500+ attendees.
Strong negotiation, budgeting, and project management skills.
Fluency with Microsoft 365, Teams, SharePoint
Proficiency with event management software (e.g., Cvent, Eventbrite, Event Apps).
Excellent communication and interpersonal skills.
Ability to travel as needed (up to 25%).
Ability to adjust to varying priorities, must be flexible and able to manage more than one project/task at a time.
Highly organized and detailed oriented

Preferred Qualifications